INSTRUCTIONS & TIPS FOR ORAL PRESENTATIONS
The oral presentation is 20-minute-long and is identified with a code number which indicates the corresponding session and position in the programme.
The code number indicates: i) the session; ii) the day scheduled for the presentation; iii) the daily order of the lecture in the session. An example: EP07.Thu.L6 means: Session EP07, on Thursday, 6th lecture.
Computer for presentations run under MS-Windows operative system. Power Point and Acrobat Reader software will be installed.
Prepare your oral presentation
PowerPoint Instructions – We recommend you to save your PowerPoint presentation using PPT format instead of PPS.
Pictures – JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
TIP: Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are useless and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
Videos – If your presentation embeds a video, please test it with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties.
Videos that require additional reading or projection equipment will be not accepted.
Fonts – Only fonts that are included in the basic installation of MS-Windows will be available. Use of other fonts not included in Windows can cause wrong layout/style of your presentation. We suggest the following fonts: Arial, Times New Roman, Tahoma. If you need to use different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation (File menu >> Save As >> Tools menu >> Embed True Type Fonts).
Submit your presentation – File name of your presentation will be communicated to you by email. Alternatively, you can name it as the filename of your abstract.
Please register your presentation on a USB flash disk and come to the Speakers Ready Corner at least 2 hours before the session.
You can either control/move slides during your presentation by remote control PowerPoint or ask the operating staff to do it on your behalf – in that case, please use words “Next slide” or “Previous slide” to instruct the staff.
Your own laptop will be not accepted for the presentation.
When your session is over, your presentation will be deleted from the computer. No copies will be made.
INSTRUCTIONS FOR POSTER PRESENTATIONS
Poster Boards – Poster must be prepared for portrait mode (vertical) and will be limited to 90 cm wide x 120 cm high.
Materials for fixing posters will be available at the Registration Desk.
The poster boards will be numbered by the organizers. The number of your poster board will be mailed to you.
It is advisable to prepare leaflets with summarization of your presentation. They will be put beside your board for the distribution to the participants.
If you submitted an abstract, paid your conference fee and then you cannot participate in the meeting send the poster to us or a meeting attendee. A blank poster board is a ghastly business card and you paid for it.
Tips for Preparing Posters
Accuracy, efficiency, and ease of communication should be the main criteria in designing a poster. Join these criteria together with aesthetic appeal and attention grabbers to capture readers’ attention.
There are a few rules for preparing posters. The following suggestions will help to produce a poster that people will read and possibly remember:
The poster title should be in very large letters that can be clearly seen at one meter long distance away.
Text letters should be at least 0.8 cm.
It should be possible to read and understand a poster within 5 minutes. There will be several posters exhibited at the same time. Long posters are ignored by most attendees. Design the parts to be simple and effective.
Use graphs instead of tables, tables instead of lists, lists instead of text. Posters full of text will be ignored.
Be creative. A good large colour photograph frequently adds greatly to a poster. But don’t overdo this: it can result a kitschy poster!
It is advisable to separate clearly the poster parts: Introduction, Procedures, Results, Interpretation, Conclusions.
Minimize abbreviations because it is difficult to remember three or more abbreviations (other than standard ones) when reading a poster.
Most people read the title and conclusions. If these do not pique their interest, they go on to the next poster.
Authors are responsible for retrieving their posters during removal time.
After that time, abandoned posters will be discarded.